Karina Nazarenko

Estates and Campus Mechanical Compliance Manager

1 month contract with a Local Authority Job Summary: • This is a temporary opportunity for an experienced Mechanical Compliance Manager to support the Estates and Maintenance team in ensuring the delivery of statutory and regulatory mechanical maintenance activities. • The role is essential in addressing known compliance shortfalls and ensuring remedial works are delivered on time and to standard. • The successful candidate will oversee contractor management, support compliance assurance, and utilise the CAFM system for reporting and planning. Key Duties/Accountabilities (Sample): • Support the delivery of statutory mechanical compliance across the estate. • Work alongside the Mechanical Maintenance Manager to reduce backlog and improve compliance status. • Plan and monitor remedial mechanical maintenance works and ensure completion within legal and organisational timescales. • Manage contractors delivering mechanical maintenance and ensure adherence to service level agreements. • Utilise the CAFM (Computer-Aided Facilities Management) system to monitor asset performance, maintenance schedules, and compliance tracking. • Ensure mechanical systems are maintained in accordance with statutory obligations and industry best practices. • Liaise with internal stakeholders and external contractors to facilitate planned and reactive works. • Provide detailed reports on compliance performance and remedial progress. • Contribute to internal audits and support risk mitigation through effective mechanical infrastructure management. Skills/Experience: • Proven experience in managing mechanical maintenance compliance within a large, complex estate. • Strong working knowledge of statutory mechanical compliance regulations and best practices. • Experience managing external contractors and overseeing planned and reactive works. • Ability to use CAFM systems for maintenance tracking and reporting. • Excellent organisational, communication, and project planning skills. • Strong understanding of building services, including heating, ventilation, and air conditioning (HVAC). • Experience within a higher education or large institutional environment. • Mechanical engineering qualification or relevant professional certification. • Familiarity with health and safety standards, including audits and compliance documentation. Additional Information: • Full-time role: 36 hours per week.

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Admin Officer

Contract with a Local Authority Job Summary: • An opportunity for an experienced Administrative Assistant to support a one-off legal project within a busy frontline service. • The role focuses on the preparation of legal documentation, requiring accurate checking, updating, and maintenance of records using Excel and Word. • The ideal candidate will be detail-oriented, reliable, and confident working independently to meet short-term project deadlines. Key Duties/Accountabilities (Sample): • Review and check existing data records for accuracy and completeness. • Amend and update Excel spreadsheets in preparation for mail merge and legal notice generation. • Coordinate and collate information required for enforcement Section 47 notices. • Support the team by producing documents and correspondence using Microsoft Word and Excel. • Maintain manual and electronic filing systems to ensure data confidentiality and compliance. • Ensure timely and accurate completion of administrative tasks to support legal and operational processes. • Work collaboratively with colleagues and always follow data protection and legal requirements. Skills/Experience: • Good working knowledge of Microsoft Excel and Word. • Strong attention to detail and ability to identify and correct errors in data. • Proven ability to manage your own workload and meet deadlines. • Previous experience in an administrative or business support role. • Strong written and verbal communication skills. • Experience working with legal or enforcement documentation. • Familiarity with mail merge processes. • Understanding of data protection principles in handling confidential information. Additional Information: • Full-time role: 37 hours per week.

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Weighbridge Operator

3 months contract with a Local Authority Job Summary: • The Weighbridge Operator is responsible for the day-to-day operation of a busy weighbridge facility, ensuring legal compliance with waste regulations and maintaining high standards of customer service. • Acting as the first point of contact for customers, this role involves accurate data entry, cash handling, and enforcing site protocols in a fast-paced environment. • The position contributes directly to maintaining a clean, safe, and well-managed site. Key Duties/Accountabilities (Sample): • Greet and assist customers on-site and over the phone, offering advice and guidance on correct waste disposal procedures. • Operate the weighbridge system to record vehicle, waste, and account data accurately. • Ensure waste presented is in line with the site’s permit and relevant environmental legislation (including Duty of Care). • Handle payments, process card transactions, manage cash, and complete daily banking duties. • Monitor and enforce compliance with site regulations and accepted waste protocols. • Verify documentation and customer credentials (e.g. Waste Carrier Licences and charitable status). • Maintain IT systems and input accurate data for reporting, statistics, and financial records. • Produce basic written documentation including letters, reports, and spreadsheets. • Order and maintain office supplies and weighbridge equipment stock levels. Skills/Experience: • Strong customer service experience, with the ability to handle challenging interactions tactfully. • Sound judgement and discretion when checking paperwork and allowing or denying site access. • Good numerical and literacy skills – minimum of 2 GCSEs (Grade C or above) in Maths and English (or equivalent). • Experience in cash handling, basic finance, or banking processes. • Competent keyboard skills with experience using databases, email, and Microsoft Office applications. • Confident communicator both face-to-face and via phone. • Able to work reliably in a fast-paced and high-pressure environment. • NVQ Level 2 in Business Administration or demonstrable equivalent experience. • Knowledge of waste legislation, including the Environmental Protection Act (Duty of Care). • Awareness of health and safety procedures in an operational setting. • Familiarity with weighbridge systems or previous experience in a waste management environment. • Willingness to work towards relevant weighbridge operations qualifications. Additional Information: • The closing date: 05/08/2025 @16:00.

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Caretaker

3 months contract with a Local Authority Job Summary: • The Mobile Relief Caretaker plays a key role in maintaining the cleanliness, safety, and functionality of residential buildings and communal areas. • Working across multiple locations, the post holder ensures a consistent standard of caretaking services, provides cover during staff absence, and supports a range of site-based duties essential to the smooth running of housing estates and neighbourhoods. Key Duties/Accountabilities (Sample): • Provide mobile caretaking support across housing sites, covering planned and unplanned absences to ensure continuity of service. • Maintain communal areas, including sweeping, mopping, litter picking, waste removal, and light gardening duties. • Conduct daily inspections of estates to identify hazards, report repairs, and ensure health and safety standards are upheld. • Carry out minor repairs and routine maintenance, such as replacing light bulbs, unblocking drains, or repairing fixtures. • Ensure secure access to buildings, monitor unauthorised access, and support residents with general queries. • Manage the safe storage and use of cleaning materials, equipment, and keys in line with health and safety guidelines. • Work collaboratively with neighbourhood and housing officers to report anti-social behaviour or safeguarding concerns. • Support the management of bulk refuse and ensure fly-tipping is reported and removed promptly. • Complete daily work records and site checks, escalating issues where appropriate. • Undertake any other reasonable caretaking duties as required across sites. Skills/Experience: • Previous experience in a caretaking, cleaning, or facilities support role, preferably within a housing or local authority setting. • Full understanding of health and safety practices, including manual handling and COSHH regulations. • Ability to identify and report maintenance issues and carry out minor repairs. • Good interpersonal and communication skills, with the ability to deal with residents and the public in a polite and professional manner. • Reliable, punctual, and able to work independently and flexibly across multiple sites. • Physically fit and able to carry out manual labour tasks, including lifting and outdoor work in varying weather conditions. • Ability to follow instructions, complete task logs, and escalate concerns appropriately. Additional Information: • A full, clean UK driving licence is desirable, as this is a mobile role. • Hours: 35 hours per week (Monday to Friday, 08:00 – 16:00). • Location: Various sites – mobile role.

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Executive Support Team Leader

6 months contract with a Local Authority Job Summary: • The Executive Support Team Leader is responsible for leading and managing a high-performing Executive Support Team that delivers responsive, professional and timely administrative support to the Corporate Leadership Team. • This role ensures service delivery is aligned with corporate priorities, supports strategic initiatives, and drives continuous improvement across systems and processes. • The post holder will work collaboratively across services and with key internal and external stakeholders to enhance effectiveness, efficiency and customer satisfaction. Key Duties/Accountabilities (Sample): • Provide leadership and direction to a team of Executive and Senior Support Officers, ensuring high-quality, consistent and professional support to senior leaders. • Oversee diary management, correspondence handling, meeting coordination, event preparation and minute-taking on behalf of the Corporate Leadership Team. • Co-ordinate and monitor workloads, manage team performance, and set objectives aligned with service standards and business needs. • Work closely with senior leadership to ensure appropriate engagement and information flow between directorates, Members, partners, and stakeholders. • Lead on projects and change initiatives that impact the executive support function, ensuring alignment with statutory and organisational timelines. • Maintain oversight of service budgets, procurement activity, financial tracking and reporting, ensuring value for money and compliance. • Drive service improvements and process redesign to improve efficiency, particularly through the use of technology and workflow automation. • Act as a key liaison with ICT and software providers to develop and enhance systems that support the delivery of executive support services. • Provide guidance and assurance on governance, regulatory compliance, data protection and confidentiality protocols. • Deputise for the Executive Support Relationship Manager when required and provide cover for team members across the Executive Support function. Skills/Experience: • Proven experience managing and supervising teams within a large, complex, customer-facing organisation. • Strong project and change management skills with the ability to implement new processes and policies effectively. • Demonstrable experience working with senior stakeholders, providing trusted and confidential executive support. • Advanced proficiency in Microsoft Office applications and digital workflow systems. • Sound understanding of local government governance structures and decision-making processes. • Strong written and verbal communication skills, with the ability to present complex information clearly and concisely. • Financial acumen with experience managing budgets, procurement, and tracking performance against KPIs. • Ability to work under pressure, manage competing priorities, and meet tight deadlines while maintaining high standards. • Committed to promoting equality, diversity and inclusion in service delivery and team management. • Experience of coaching and supporting staff development, including performance management and skills building. Additional Information: • The closing date: 05/08/2025 @17:00.

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Cemetery Operative

2 months contract with a Local Authority Job Summary: • This temporary role supports the day-to-day upkeep and presentation of cemetery grounds and associated areas. • The Cemetery Operative will assist with routine grounds maintenance tasks and ensure that the cemetery remains a safe, dignified, and respectful environment for visitors. • The role is physically demanding and involves working outdoors in varying weather conditions. Key Duties/Accountabilities (Sample): • Carry out general grounds maintenance including grass cutting, hedge trimming, and seasonal planting. • Prepare burial plots and assist with interments, following health and safety procedures. • Maintain pathways, memorial areas, and communal spaces to a high standard of cleanliness and presentation. • Use horticultural machinery and equipment such as strimmers, mowers, and hedge cutters safely and effectively. • Assist with gritting and snow clearing duties during adverse weather conditions. • Carry out minor repair works, and basic maintenance as required. • Report any hazards, damage, or issues to supervisors promptly. • Ensure all duties are conducted with sensitivity and respect for the public and the nature of the environment. • Follow all health and safety regulations and internal procedures while on site. • Liaise courteously with members of the public when required. Skills/Experience: • Previous experience in grounds maintenance or horticultural work is desirable. • Ability to use a range of hand tools and powered garden machinery. • Physically fit and capable of undertaking manual outdoor work in all weather conditions. • Good awareness of health and safety practices in a public-facing environment. • Reliable, punctual, and able to work independently or as part of a team. • Experience of working in sensitive environments such as cemeteries or memorial grounds is an advantage. • A respectful, discreet, and compassionate approach to dealing with the public. Additional Information: • Working hours may vary and include early starts. • A short phone interview will be conducted to confirm responsibilities and answer questions.

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